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Hospitality
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Human Resources
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Insurance
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Legal
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Marketing
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Public Sector
How an Umbrella Company works
Contact us: Reach out to us to initiate the sign-up process. We'll then guide you through the remaining steps, which typically only take a few minutes.
Agreement: We'll inform your agency or end client about your enrolment with us. An agreement will be established between us and your agency or end client to serve as your umbrella payroll provider. All involved parties will sign contracts.
Welcome email: Upon successful enrolment, you'll receive a Welcome email from your Client Services Manager. This email will outline the subsequent steps, provide essential information, ensure your setup for payment is complete, and confirm your understanding of the umbrella payroll process.
Complete your timesheets: When you work for your end client, you'll need to fill out timesheets reflecting the hours you've worked. The frequency of this may vary, depending on how often you're paid.
Send timesheets to your agency or end client: Once your timesheets are completed, submit them to your agency for approval with your client. If your agency follows self-billing procedures, they'll transmit your hours via a remittance to us to generate a timesheet on our payroll system.
Email your timesheets to us: If your agency doesn't self-bill, forward your signed timesheets to us so we can create a timesheet on our payroll system. Subsequently, we'll invoice your agency or end client for payment, detailing the hours/days worked and corresponding pay rate.
Invoice your agency or end client (if required): After receiving your signed timesheets, we'll issue an invoice to your recruitment agency or end client for payment.
Receipt of funds: Your recruitment agency or end client will arrange payment as per the terms outlined in the assignment details. They'll transfer funds – your wages for the hours worked – directly to us for processing through our payroll system.
Tax and deductions: Upon receiving payment, we'll process it, adhering to HMRC legislation. This includes deducting Employer National Insurance, Employer Workplace Pension contributions, the agreed Umbrella Fee, and then deducting Personal Income Tax, National Insurance, Apprenticeship Levy, and Personal Workplace Pension contributions from your Gross Salary.
*Note: All employees must be enrolled in a Workplace Pension Scheme as per UK employment law, although opting out is possible after enrolment.
You get paid the same day we receive cleared funds from your agency or end client: Your Net Pay will be deposited into your personal bank account once the payment is processed through our system and all deductions have been made. Your payslip will be accessible on our secure online portal by the end of the payment day.